AGM Letter to Shareholders & Proxy Form
28 October 2024
Dear Shareholder
Annual General Meeting – Notice and Access Letter
VRX Silica Limited (ASX:VRX) (Company) advises that the Annual General Meeting (Meeting) of the
Company will be held as follows:
Time and date:
In-person:
11:00am (AWST) on Friday, 29 November 2024
Suite 9, 110 Hay Street, Subiaco WA 6008
Notice of Meeting
The Company will not be dispatching physical copies of the Notice of Meeting unless the shareholder
has made a valid election to receive documents in hard copy. Instead, the Notice of Meeting and
accompanying explanatory statement are being made available to shareholders electronically and can
be viewed and downloaded from:
•
the Company’s website at https://vrxsilica.com.au/investor-centre ; and
•
the ASX market announcements page under the Company’s code “VRX”.
If you have nominated an email address and have elected to receive electronic communications from
the Company, you will also receive an email to your nominated email address with a link to an electronic
copy of the Notice of Meeting.
Shareholders may also request an email copy or a paper copy of the Notice of Meeting by emailing the
Company Secretary at: ianh@vrxsilica.com.au
Participation and voting at the Meeting
The Meeting is being held in person.
Details of how shareholders will be able to vote via proxy prior to the Meeting or by poll during the
Meeting (though the Company strongly encourages shareholders to vote via proxy) are set out in detail
in the Notice of Meeting.
The Notice of Meeting and accompanying explanatory statement should be read in their entirety. If
shareholders are in doubt as to how they should vote, they should seek advice from their professional
advisers prior to voting.
Yours faithfully
Ian Hobson
Company Secretary
*S00000112Q01*
Need assistance?
VRX Silica Limited
ABN 59 142 014 873
Phone:
1300 850 505 (within Australia)
+61 3 9415 4000 (outside Australia)
Online:
www.investorcentre.com/contact
VRX
MR SAM SAMPLE
FLAT 123
123 SAMPLE STREET
THE SAMPLE HILL
SAMPLE ESTATE
SAMPLEVILLE VIC 3030
YOUR VOTE IS IMPORTANT
For your proxy appointment to be effective it
must be received by 11:00am (WST) on
Wednesday, 27 November 2024.
Proxy Form
How to Vote on Items of Business
Lodge your Proxy Form:
XX
All your securities will be voted in accordance with your directions.
Online:
APPOINTMENT OF PROXY
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes
opposite each item of business. If you do not mark a box your proxy may vote or abstain as
they choose (to the extent permitted by law). If you mark more than one box on an item your
vote will be invalid on that item.
Lodge your vote online at
www.investorvote.com.au using your
secure access information or use your
mobile device to scan the personalised
QR code.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the
percentage or number of securities you wish to vote in the For, Against or Abstain box or
boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Your secure access information is
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the
meeting and vote on a poll. If you appoint two proxies you must specify the percentage of
votes or number of securities for each proxy, otherwise each proxy may exercise half of the
votes. When appointing a second proxy write both names and the percentage of votes or
number of securities for each in Step 1 overleaf.
Control Number: 999999
SRN/HIN: I9999999999
PIN: 99999
For Intermediary Online
subscribers (custodians) go to
www.intermediaryonline.com
A proxy need not be a securityholder of the Company.
SIGNING INSTRUCTIONS FOR POSTAL FORMS
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should
sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry,
please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company
Secretary, this form must be signed by that person. If the company (pursuant to section 204A
of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also
sign alone. Otherwise this form must be signed by a Director jointly with either another
Director or a Company Secretary. Please sign in the appropriate place to indicate the office
held. Delete titles as applicable.
By Mail:
Computershare Investor Services Pty Limited
GPO Box 242
Melbourne VIC 3001
Australia
By Fax:
1800 783 447 within Australia or
+61 3 9473 2555 outside Australia
PARTICIPATING IN THE MEETING
Corporate Representative
If a representative of a corporate securityholder or proxy is to participate in the
meeting you will need to provide the appropriate “Appointment of Corporate
Representative”. A form may be obtained from Computershare or online at
www.investorcentre.com/au and select "Printable Forms".
PLEASE NOTE: For security reasons it
is important that you keep your SRN/HIN
confidential.
You may elect to receive meeting-related
documents, or request a particular one, in
electronic or physical form and may elect
not to receive annual reports. To do so,
contact Computershare.
Samples/000001/000001/i12
MR SAM SAMPLE
FLAT 123
123 SAMPLE STREET
THE SAMPLE HILL
SAMPLE ESTATE
SAMPLEVILLE VIC 3030
Change of address. If incorrect,
mark this box and make the
correction in the space to the left.
Securityholders sponsored by a
broker (reference number
commences with ‘X’) should advise
your broker of any changes.
Proxy Form
Step 1
I 9999999999
Please mark
I ND
to indicate your directions
XX
Appoint a Proxy to Vote on Your Behalf
I/We being a member/s of VRX Silica Limited hereby appoint
the Chairman
of the Meeting
PLEASE NOTE: Leave this box blank if
you have selected the Chairman of the
Meeting. Do not insert your own name(s).
OR
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to
act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, and to
the extent permitted by law, as the proxy sees fit) at the Annual General Meeting of VRX Silica Limited to be held at Suite 9, 110 Hay Street,
Subiaco WA 6008 on Friday, 29 November 2024 at 11:00am (WST) and at any adjournment or postponement of that meeting.
Chairman authorised to exercise undirected proxies on remuneration related resolutions: Where I/we have appointed the Chairman of the
Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise my/our proxy
on Resolutions 1 and 4 (except where I/we have indicated a different voting intention in step 2) even though Resolutions 1 and 4 are connected
directly or indirectly with the remuneration of a member of key management personnel, which includes the Chairman.
Important Note: If the Chairman of the Meeting is (or becomes) your proxy you can direct the Chairman to vote for or against or abstain from
voting on Resolutions 1 and 4 by marking the appropriate box in step 2.
Step 2
PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your
behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
Items of Business
For
Resolution 1
Adoption of Remuneration Report
Resolution 2
Re-election of Director – Paul Boyatzis
Resolution 3
Approval of 10% Placement Capacity
Resolution 4
Adoption of Employee Securities Incentive Plan
Against Abstain
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. In exceptional circumstances, the Chairman
of the Meeting may change his/her voting intention on any resolution, in which case an ASX announcement will be made.
Step 3
Signature of Securityholder(s)
This section must be completed.
Individual or Securityholder 1
Securityholder 2
Securityholder 3
Sole Director & Sole Company Secretary
Director
Director/Company Secretary
/
Update your communication details
Mobile Number
VRX
(Optional)
Email Address
999999A
/
Date
By providing your email address, you consent to receive future Notice
of Meeting & Proxy communications electronically
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